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Legal Operations Specialist

Hybrid - Middle

Kazakhstan, Almaty

The Legal Operations plays a crucial role in optimizing the efficiency and effectiveness of the legal department. The Legal Operations specialist position is very multifunctional and mainly involves operational and administrative work. 60-70% of the work is budgets, handling with vendors, purchase requests, contracts and budget control.This position is responsible for managing and tracking the legal budget, overseeing vendor relationships, and ensuring compliance with financial and operational procedures. The Legal Operations specialist will collaborate closely with the finance team to align on budget matters and financial reporting, while also negotiating and managing contracts with external legal service providers.

Additionally, the role involves identifying inefficiencies in legal processes, implementing improvements, and maintaining up-to-date knowledge management systems.

Position not open anymore

Responsibilities

Budget Management

  • Planning and Allocation: Develop, consolidate, and allocate the annual legal budget. Coordinate with department heads to understand budgetary needs and constraints.
  • Expense Tracking and Analysis: Track, analyze, and forecast legal expenses to ensure adherence to the budget and identify cost-saving opportunities. Generate regular financial reports detailing budget performance and variances.
  • Collaboration: Work with the finance team to ensure alignment on budgetary matters, financial reporting and any necessary adjustments

Vendor Management 

  • Purchase Requisitions: Handle purchase requisitions in ERP system, ensuring compliance with internal procedures and policies.
  • Contract Management: Negotiate and manage contracts with external legal service providers.
  • Vendor Onboarding: Oversee the onboarding of new vendors and ensure compliance with company policies and guidelines.
  • Billing: Work with external law firms and vendors to resolve billing discrepancies and improve billing processes.

Process Management

  • Efficiency Improvement: Identify inefficiencies in current legal processes and recommend improvements.
  • Implementation: Implement streamlined processes to enhance productivity, efficiency, and compliance.
  • Monitoring: Monitor and evaluate the effectiveness of process improvements.

Knowledge Management

  • System Maintenance: Maintain and update legal knowledge management systems with current documentation and information.
  • Resource Development: Develop and maintain user-friendly templates, forms, and documents to facilitate legal operations.
  • Access and Accuracy: Ensure the legal team has easy access to accurate and up-to-date resources and guidelines.
  • Best Practices: Promote best practices for knowledge sharing within the legal department.

Legal People & Culture

  • Team Culture: Foster a positive and collaborative culture within the legal team through events and team-building activities.
  • Training Programs: Organize training and development programs for the legal team.
  • Employee Engagement: Support initiatives to enhance employee engagement and professional growth.

Qualifications

  • Bachelor’s or Master’s degree in Legal, Finance, Business Administration, or a related field.
  • Experience in a legal operations role or a similar operational capacity.
  • Excellent English communication and collaboration skills (B2 or higher).
  • Strong knowledge of financial planning, budgeting, and forecasting.
  • Understanding of legal principles, practices, and terminology.
  • Familiarity with enterprise resource planning systems (e.g., NetSuite, SAP, Oracle).
  • Experience with legal technology software and tools (e.g., contract management systems, e-billing platforms, document automation tools, legal analytics tools).
  • Proficiency in Excel and other data analysis tools.
  • Analytical Thinking: Apply logical reasoning and critical thinking to analyze legal issues and make informed decisions.
  • Attention to Detail: Maintain a high level of accuracy in managing legal documentation and processes.
  • Multitasking: Manage multiple projects and tasks efficiently.
  • Collaboration: Work effectively with cross-functional teams and stakeholders.
  • Communication: Excel in verbal and written communication for effective collaboration.
  • Problem-Solving: Demonstrate strong problem-solving abilities.
  • Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.
  • Time Management: Excellent time management skills to prioritize tasks and meet deadlines.

Conditions & Benefits

  • Stable salary, official employment
  • Health insurance
  • Hybrid work mode and flexible schedule
  • Access to professional counseling services including psychological, financial, and legal support
  • Discount club membership
  • Diverse internal training programs
  • Partially or fully paid additional training courses
  • All necessary work equipment