Executive Assistant

Key Responsibilities

• End-to-end calendar management for Finance Leadership, including prioritization, coordination across time zones, and preparation for key financial and governance meetings.
• Full coordination of complex international business travel for Finance Leadership Team.
• Preparation, submission, and tracking of travel and expense reports in line with internal finance policies; coordination with Accounting and external providers.
• Administrative and operational support of daily Finance leadership activities.
• Ongoing communication with external stakeholders (auditors, advisors, partners), including scheduling, follow-ups, and documentation support.
• Collection and organization of financial receipts, expense documentation, and claims; monitoring approval statuses and resolving discrepancies.

• Cross-functional coordination with Accounting, FP&A, Legal, HR, Tax, Procurement, and Operations teams.
• Gathering, structuring, and preparing materials for financial reviews, budget discussions, forecasting cycles, management committees, and executive leadership sessions.
• Tracking key finance initiatives (budgeting, reporting cycles, audits, compliance activities) and monitoring deadlines and deliverables.
• Preparing and reviewing presentations, financial decks, reports, meeting agendas, and minutes.
• Supporting recurring Finance rhythms: monthly closes, quarterly reviews, annual planning cycles, and follow-ups on action items.
• Assisting in the organization of finance offsites, strategy sessions, and internal finance events.

Skills, Knowledge & Expertise

• Bachelor’s degree in Business Administration, Finance, Economics, Management, or a related field.
• 5–7 years of experience in executive support, finance operations, or business operations roles within international, fast-paced organizations.
• Proven experience supporting senior finance leadership and coordinating across multiple time zones.

• Advanced proficiency in MS Office / Google Workspace, particularly Sheets/Excel and Slides/PowerPoint.
• Hands-on experience with travel and expense management systems (Concur, SAP, Expensify, Zoho, or similar).
• Familiarity with finance-adjacent tools and collaboration platforms (ERP environments, Notion, Asana, Jira, Slack, MS Teams).
• Strong ability to structure data, track processes, and support financial reporting and internal coordination.
• English proficiency at B2 level or higher.

• High level of attention to detail, confidentiality, and accuracy when working with financial information.
• Ability to operate in a dynamic, high-pressure environment with shifting priorities and deadlines.
• Flexibility to work across near-European time zones and adapt to Finance leadership schedules.

Job Benefits

• Stable salary and official employment.
• Health insurance.
• Hybrid work model and flexible schedule.
• Access to professional counseling services (psychological, financial, legal).
• Corporate discount programs.
• Internal training and development opportunities.
• Partially or fully funded external training courses.
• Full work equipment provided.