Responsibilities:
Planning and Allocation: Develop, consolidate, and allocate the annual legal budget. Coordinate with department heads to understand budgetary needs and constraints.
Expense Tracking and Analysis: Track, analyze, and forecast legal expenses to ensure adherence to the budget and identify cost-saving opportunities. Generate regular financial reports detailing budget performance and variances.
Collaboration: Work with the finance team to ensure alignment on budgetary matters, financial reporting and any necessary adjustments
Purchase Requisitions: Handle purchase requisitions in ERP system, ensuring compliance with internal procedures and policies.
Contract Management: Negotiate and manage contracts with external legal service providers.
Vendor Onboarding: Oversee the onboarding of new vendors and ensure compliance with company policies and guidelines.
Billing: Work with external law firms and vendors to resolve billing discrepancies and improve billing processes.
Efficiency Improvement: Identify inefficiencies in current legal processes and recommend improvements.
Implementation: Implement streamlined processes to enhance productivity, efficiency, and compliance.
Monitoring: Monitor and evaluate the effectiveness of process improvements.
System Maintenance: Maintain and update legal knowledge management systems with current documentation and information.
Resource Development: Develop and maintain user-friendly templates, forms, and documents to facilitate legal operations.
Access and Accuracy: Ensure the legal team has easy access to accurate and up-to-date resources and guidelines.
Best Practices: Promote best practices for knowledge sharing within the legal department.
Team Culture: Foster a positive and collaborative culture within the legal team through events and team-building activities.
Training Programs: Organize training and development programs for the legal team.
Employee Engagement: Support initiatives to enhance employee engagement and professional growth.
Requirements:
- Bachelor’s or Master’s degree in Legal, Finance, Business Administration, or a related field.
- Experience in a legal operations role or a similar operational capacity.
- Excellent English communication and collaboration skills (B2 or higher).
- Strong knowledge of financial planning, budgeting, and forecasting.
- Understanding of legal principles, practices, and terminology.
- Familiarity with enterprise resource planning systems (e.g., NetSuite, SAP, Oracle).
- Experience with legal technology software and tools (e.g., contract management systems, e-billing platforms, document automation tools, legal analytics tools).
- Proficiency in Excel and other data analysis tools.
- Analytical Thinking: Apply logical reasoning and critical thinking to analyze legal issues and make informed decisions.
- Attention to Detail: Maintain a high level of accuracy in managing legal documentation and processes.
- Multitasking: Manage multiple projects and tasks efficiently.
- Collaboration: Work effectively with cross-functional teams and stakeholders.
- Communication: Excel in verbal and written communication for effective collaboration.
- Problem-Solving: Demonstrate strong problem-solving abilities.
- Adaptability: Ability to adapt to changing priorities and work effectively in a fast-paced environment.
- Time Management: Excellent time management skills to prioritize tasks and meet deadlines.
We offer:
- Competitive compensation package including comprehensive medical, dental and life insurance coverage;
- Meal allowance;
- Enjoy a collaborative and supportive work environment where new ideas and perspectives are encouraged and valued;
- Have the opportunity to make a significant impact on the company and the industry as a whole;
- Partially or fully paid additional training courses, including English classes, and regular external and internal training.