Junior Operations Specialist

Responsibilities

• Create and distribute keys to access office spaces;
• Check and process transfer documents reports, ensuring they are signed by employees and uploaded to the relevant spreadsheet;
• Prepare and update spreadsheets for broken equipment, coordinating repair and maintenance as necessary;
• Prepare and maintain the database of equipment assigned to employees;
• Update the database with new information as equipment is issued or returned;
• Operations Support Assist with various operational tasks as directed by the Operations team;
• Communicate with suppliers on behalf of the Operations team;
• Provide general office support to ensure the smooth operation of the office environment:
• Manage sending and receiving packages;
• Distribute materials to recruiters/agents as required;
• Administer packages, ensuring proper tracking and distribution;
• Register new employees and guests from HQ, ensuring proper documentation and access are provided;
• Handle laptop deliveries to employees and maintain records of distributions;
• Snack Administration, (inventory and distribution within the office);
• Meet new employees and guests, providing them with necessary information and assistance;
• Address other specific needs of the office, ensuring a welcoming and efficient environment for all staff and visitors.
• Ensure that office spaces are well maintained and that the IT infrastructure is reliable;
• Facilitate a work environment where employees can focus on their core responsibilities without unnecessary distractions. 

Qualifications

• Bachelor’s degree in administrative, or similar background.
• Strong project management skills, with the ability to plan, execute, and track multiple initiatives simultaneously while ensuring timely delivery and impact.
• Advanced MS Excel skills is a must.
• Self-motivated and proactive mindset, with a structured approach to problem-solving.
• Experience in ride-hailing, logistics, or mobility operations is a plus.
• Advanced English proficiency (C1 level or higher).
• This role need strong organizational skills, attention to detail, and the ability to manage multiple tasks at same time.
• As a plus, knowledge of Health and Safety.