Back

Project Coordinator

Remote - Full-time - Middle - Operational Department Alternativa

Kazakhstan · Georgia

Application ID:

The Project Coordinator supports the Alternativa Film Project, including the Festival in Colombia, Labs in Central Asia, Alternativa Film Days in Almaty, and the online festival and distribution program. Although this role contributes directly to a cultural and creative initiative, it is part of inDrive a large international company with established corporate standards, documentation procedures, and high level communication protocols. The position requires a coordination driven and people centered approach, balancing creativity with structure. The Coordinator ensures clear processes, accurate documentation, and effective communication across the festival team and corporate departments, working closely with the Executive Producer, Project Managers, and the Marketing Project Manager.

here is the link to the website: https://alternativa.film/

here are our social media: https://linktr.ee/alternativa.film

Apply for this position

Responsibilities

Project Operations Workflow Management

  • Maintain and update internal guides for the team regarding inDrives operational, legal, finance and accounting, and procurement procedures.
  • Coordinate and schedule team meetings, prepare and circulate meeting summaries.
  • Manage documentation archives and ensure consistent data storage (Drive, shared folders, etc.).
  • Collect and organize information for internal reviews and external reports.
  • Prepare regular reports and dashboards for project tracking, deadlines, and budget overview.
  • Manage team access to shared drives, platforms, and paid tools; coordinate payment of subscriptions when needed.
  • Submit and track travel requests for team members (both employees and contractors), through inDrives travel management system.
  • Basic understanding of travel coordination and logistics, including awareness of visa requirements, travel requests, and related administrative processes.
  • Ensure compliance for contractors travel management according to inDrives internal travel policies and assist in resolving any travel related issues or discrepancies.

  • Maintain timely and effective communication between inDrive and the travel agency to facilitate smooth travel arrangements and payments accordingly.

    Contractor Vendor Management

  • Coordinate communication between the team, inDrive legal and other departments, and vendors to ensure timely contract execution.
  • Draft and prepare agreements in coordination with the legal department; ensure correct collection of contractor data and documents.
  • Track and maintain contract and payment schedules for all suppliers and collaborators.
  • Monitor approval and payment processes through the internal corporate system (procurement/finance).
  • Ensure all documentation is aligned with internal compliance requirements.
  • Follow inDrives internal business expense policies and maintain proper service agreement procedures in accordance with established finance and accounting flows and requirements.
  • Work closely with the Executive Producer on budget tracking, expense control, and financial reporting.

  • Maintain up to date records of expenses, forecasts, and remaining budget per category.

    Corporate Volunteer Coordination

  • Support the recruitment, onboarding, and management of volunteers for events and pre events.
  • Prepare short guides and briefings for volunteers, ensuring they understand their roles and schedules.
  • Organize and oversee communication processes throughout event execution to ensure volunteers active engagement and effective participation.
  • Supervise attendance and performance during the period.

Qualifications

  • Education: Bachelors degree in Business Administration, Project Management, or a related field or proven experience (minimum 2 years) in cultural management, alternatively, a diploma in Cultural Management or related field is acceptable.
  • English level: at least B1 (intermediate) – ability to communicate in writing and meetings with teams.
  • Project management tools: Jira, Trello, Confluence, Google Workspace (Drive, Docs, Sheets, Slides), Keynote, Google Calendar, Slack, Telegram, Zoom
  • Data automation: Basic understanding of dashboards, formulas, and AI based tools (ChatGPT, prompt engineering, simple AppScripts with ChatGPT support).
  • Proactive approach to problem solving and managing several activities simultaneously High attention to detail and accuracy.

Conditions & Benefits

  • Stable salary, official employment.
  • Health insurance.
  • Full remote position.
  • Access to professional counseling services including psychological, financial, and legal support.
  • Diverse internal training programs.
  • Partially or fully payed additional training courses.
  • All necessary work equipment.

Interested? Fill out the form below!

    Visit our Applicant Privacy Notice to learn how we collect, use, and share personal information.

    Please take a moment to answer a few quick questions. Your input helps us understand how people discover inDrive and improve how we connect with future talent.

    Why do you want to work at inDrive?
    How did you first hear about this job opportunity at inDrive?
    Before applying, how familiar were you with inDrive?

    Thanks for applying and for your interest in inDrive!

    We appreciate the time and energy you put into this process. Our team will carefully review your application, and if you’re selected for the next round, we’ll be in touch.

    While we’d love to respond to everyone, the volume of applications we receive makes it challenging. But we truly appreciate you choosing to ignite your inner drive with us!

    In the meantime, stay connected! Follow us on LinkedIn, Instagram, and Facebook to keep up with the latest inDrive updates and stories.